Support CEO

● Report to CEO with daily updates, accomplishments, and any issues requiring attention

● Efficiently manage the CEO’s calendar, prioritizing external meeting coordination and logistics, organizing documents, preparing minutes

● Assist CEO with travel plans, including flights and lodging, and production of materials for conferences and conventions

● Manage administrative tasks, including making phone calls and answering phones

● Liaise with vendors and clients on behalf of CEO

 

Project Management Assistance

● Assists team on Project Management by tracking deadlines, facilitating communications internally and externally.

● Reporting achievements and milestones, proofing and sending reports, especially to external customers and funders

 

Organize work space-physical and virtual

● Supervise office operations, vendor relations, organization, and supply inventory

● Act as the primary liaison for workplace needs, addressing and resolving issues promptly

● Monitor and manage the workplace budget to ensure effective resource allocation

● Assist with arranging for insurance, permits and certifications

● Coordinate with IT consultants to assure that Rx Bandz cybersecurity is properly maintained, and employees remain productive electronically

● Organize and maintain Google Workspace files and folders

 

Support Human Resources Coordinate with Human Resources contractors

● Recruit, schedule interviews and onboard new employees

• Assist with writing job description

• Promote safe practices and maintain OSHA files

● Organize training programs and follow up to assure participation of team members

● Coordinate using HR software, including updating Employee Handbook

● Maintain company policies and procedures

 

Assist with public facing communications programs

● Oversee and expand the company’s social network by posting articles in LinkedIn, Facebook and other outlets

● Coordinate with design and data entry contractors

 

Support team, as requested